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OSU Extension

College of Food, Agricultural, and Environmental Sciences


Project JUDGING Guidelines 2021


Project Judging 2021 will return to a more traditional, in person format.

If you are planning to use the alternative video judging option please contact Cindy Capannari at


  • General Projects Wednesday, June 23rd 5:00PM-9:00PM
    Strickers Grove

    11490 Hamilton-Cleves Road Hamilton, Ohio 45013
  • Livestock Projects Wednesday, June 30th 5:00PM-9:00PM
    Miami Whitewater United Methodist Church
    9700 Dry Fork Rd, Harrison, OH 45030

Alternative Judging Guidelines:

Members must complete:

  1. A 3-5 minute demonstration video answering the suggested questions below.
  2. An educational display following the recommendations below.
  3. *Members may choose to submit their project books for review either uploaded using the link below or mailed to the OSU Extension Office.

Please know that judges will not be judging the video production quality of the youth.  Scores will be based, as always, on what the youth learned and how well they communicate what they learned.

How to Submit:

Upload your video, and any coordinating artifacts to a service like google drive, one-drive, or YouTube and share the link in an email to
If you cannot or are uncomfortable with a file sharing service you can simply attach the video and any artifacts to an email and sent it to

Submit your video

Interview Videos
  • Member video interviews should be 3-5 Minutes long. Shorter videos will make it hard to judge the quality of the experience.

  • Using a phone, camera or webcam, position the camera so that it is easy to be seen and heard.

    • Best practice is to do the video indoors.
    • Best practice is to use a headset with a microphone.
    • Best practice is to do the video sitting but youth are welcome to stand.
    • Best practice is to write an outline of what is going to be said.
  • During this video it is recommended that youth respond to at least three of the following prompts:
    • The activities I completed include…
    • I learned about…
    • My favorite part of the project was…
    • The hardest part of the project was…
    • I will use the skills I learned…
    • This is my educational display. [Explain it.]
    • I enjoyed (or didn’t) the project because…
  • A best practice is to have a project helper ask the questions.
  • Dress appropriately for the interview just like in-person judging. 

  • Please save the video in .mov or .mp4 format.

Educational Display
  • Each member must make an educational display that can be submitted virtually.
  • Creativity is encouraged!  We hope that this will be a fun activity and youth may be as creative as they like. 
    • If members have access to video editing software members can create videos that include pictures or short videos related to their project (working with their dog, a tour of their barn, cooking a meal), all put together with music or verbal explanations.  The sky is the limit (well 15 minutes is the limit) but just have fun with it.
    • Members could create a poster or other educational item just like in years past. This can be used in the interview video above but should also be submitted as a file below. For example, take a picture of the display and submit that.
    • Members could create a powerpoint slide or presentation of their project.
    • Members could submit a digital photo album.
  • Please save the display in one of the following formats.
    • A link to the online album or display.
    • .MP4
    • .MOV
    • .JPEG
    • .PPT
*Project Book Submission

Members have the option to submit their project books for review. Without a project book, members will be still be interviewed but- a submitted project book provides more detail about what was learned. 

  • Members can scan or take photos of pages and upload the document.
  • Members can mail a project book to the OSU Extension, Hamilton County office. 4210 Dane Ave. Cincinnati, OH 45223 to be scanned and submitted to the judges.
Supplimental Options:

The alternative option, if a member is unable to make a video, is an educational display and a three page essay. Video is preferred to ensure that our youth develop those essential public speaking skills.

You'll need the permission from a designee from Hamilton County 4-H Youth Development to access this option. Email Tony Staubach at or Cindy Capannari at

Alternative Interview: A 3-page essay will take the palce of the video interview. It should include the youth's responses to at least 3 of the prompts above under Video Interview.

Display: Using 8 ½ x 11 sheets of paper youth can create a scrapbook type educational display for their project.

Mail this to:

Cindy Capannari

C/O Playful Wanderings

P.O. Box 42724

Cincinnati, OH  45242

  • These will be scanned and emailed to the judges.
Frequently Asked Questions:

Q: Do I have to appear in my video?
A: While it is our preference to see your face, we will accept video submissions that do not include a youth’s face. Some youth may be camera-shy or unable to be on camera due to legal or religious reasons. Screen capturing applications, where users voice over images or text, can be a suitable alternative in these instances.

Q: I have a poor internet connection or I'm unable to submit my video?
A: Email the Extension Educator, 4-H Youth Development ( to schedule a phone interview, virtual interview or to get permission to mail a flash drive to the OSU Extension Office.

Q: Are there software or video editing requirements? 
A: The only requirement is that you submit your videos through the portal below. We suggest that:

  • If you have one you are familiar with, use that. 
  • Most cell phones, tablets, and laptops come with video editing software preloaded – iMovie, Video Editor, and maybe others.  Check your device.
  • There are many free downloadable video editors – YouCut, BestFreeVideoEditor, and OpenShot, as well as many more advanced software downloads.  You can always do a Google search and see what looks best for you.

Q: Are there examples?
A: Yes, visit:

Q: How do you make a video?
A: Here is a video of a quick training:



Submit your video

Upload your video, and any coordinating artificts to a service like google drive, one-drive, or YouTube and share the link in an email to
If you cannot or are uncomfortable with a file sharing service you can simply attach the video to an email and sent it to